During this time frame, I continued to prepare and distribute weekly emails via our Bevy Labs/NTEN website and RSVP platform to all registered tech club members; to send email updates to club volunteers (via my personal business email); to coordinate with guest speakers and with NetSquared (which provides Zoom program recording services); to coordinate with Trianon Coffee on guest speaker gifts; and to enlist help for hosting Zoom programs and in some cases, serving as program host myself. Work began to increase during this time as more potential programs for 2021 are being proposed and scheduled, and I set those each up online and manage the listings. I also posted on our Facebook group page and on my own social media platforms, occasionally conducting house cleaning to remove outdated information, and approving new posts by others as they seem appropriate.
Time was spent updating the Bevy Labs platform and Facebook group page, on-boarding new volunteers, writing and scheduling/sending emails to club members, and delegating online hosting duties for the July program to another volunteer in my temporary absence. Follow up also involved working with NetSquared to get the program recording and slide deck posted to our club website and information distributed to constituents.
During this time, I managed social media and eblasting for the club throughout May and early June. I responded to inquiries and followed up online. For the June 1 talk, I helped introduce and host it, and worked with Eli at TechSoup to ensure smooth sailing including follow up posting of the event recording and slide decks, getting the gourmet coffee gift ordered and mailed to our June guest speaker and more.
I drafted and scheduled weekly e-blasts; posted on social; cleaned up the Facebook group page; prepared my talk (the May 4 program featured me); followed up to share the PowerPoint online; set up a new program for July on the platform; and updated the Adobe Spark club video overview for 2020. It was a busier than normal month!
This event required the club to pivot to an online Zoom webinar broadcast. Thanks to Eli Van Der Geissen, our global NetSquared tech club leader, we got a free Zoom link and the program was recorded and shared online. My work involved working with Eli to schedule the call, to learn Zoom, to host the meeting alongside Eli, to develop a new introductory slide deck about the club that also thanked our sponsors, and following-up with posting on the NTEN website and the Facebook group page with follow-up links. Eblasts were written and mailed to club members via the NTEN website. As no travel was required this time, all work was done online with the help of fellow volunteers.
During this time, I followed-up after our February and March programs with links, photos and video recordings posted on our NTEN page and Facebook group page. With the COVID 19 outbreak, I shared resources and signed up via NetSquared for free Zoom online presentations for our April and May programs. I set up eblasts for the April program in advance.
During this time frame I interacted with guest speakers for 2020 including our speakers for January and February. I wrote and distributed one email a week to all club members reminding them of the events coming up. I created an Adobe Spark video about our 2020 slate of programs. I shared information about the club and its events broadly on my social media platforms. I attended and introduced our guest speakers. I wrote a proposal and secured a sponsorship from H-E-B for 2020. All the club's online platforms were updated.
During this time, I continued to host nonprofit tech club present programs, to handle the NTEN RSVP platform (ongoing management, email productions/distribution), and related social media postings. I began scheduling programs for 2020 including reaching out to potential speakers and working with Capital Factory on monthly venue dates.
I continued to manage the club's online platform, develop and send out eblasts to fellow members, to update the Facebook page, to identify speakers, and to attend in person.
I continued to spend time posting information on the main website and on our Facebook group page, visiting with guest speakers, sending out emails (once weekly), attending/setting up events in person, interfacing with our sponsors Capital Factory and Trianon Coffee, and responding to questions.
During May and June, I continued to dialogue with potential guest speakers, to update and manage our NTEN platform profile page, social media including our Facebook page, and to attend events in person requiring travel from my home in the Hill Country downtown to Capital Factory.
As the primary coordinator and online platform manager for #NPTechClubATX, I develop a program listing, and I maintain core files for the team in Google Drive, and update them as new information becomes available. I interface with speakers from the beginning of discussions through their program and any necessary follow-up. I create/distribute routine emails to the entire chapter on Fridays and the day before each event. I work with Trianon Coffee to secure speaker gifts, and Capital Factory on logistics and program management before, during and after programs occur. I share information about programs on my own social media platforms, and on the group Facebook page. I create and manage/update an Adobe Spark video for each year's programs and to thank our guest speakers and to showcase our programs. I update the club's logo annually using Adobe Spark.
I served as the primary coordinating volunteer for the NTEN & NetSquared Nonprofit Tech Club Austin during this time. It has taken about 5 hours/month to coordinate, with more for longer programs.